Category Archives: Financial Aid

Office of Financial Aid

An Investment in Your Future

At Holy Cross College, we know that your college education is much more than a degree; it is an investment in your future success. Through providing you with financial assistance and guidance from enrollment to graduation, we are committed to making the process straightforward, and most importantly, feasible.

Whether you’re stopping by our offices with a quick question or wish to make an appointment with your family, our financial aid team is here to help you every step of the way.


Important Dates


Contact

Office Location: 101 Driscoll Building
Office Hours: Monday through Friday 9:00 a.m. to 5:00 p.m. ET
Office Phone: 574.239.8400
Email: financialaid@hcc-nd.edu

Jordan Schank
Director of Enrollment
Email: jschank@hcc-nd.edu

Autumn Ganser
Assistance Director of Financial Aid
Email: aganser@hcc-nd.edu

Mailing Address:
Holy Cross College
Office of Financial Aid
P.O. Box 308
Notre Dame, IN 46556-0308

Student Employment

Many students take advantage of part-time student employment opportunities to earn funds to cover personal expenses.

When listed on a financial aid notification, student employment represents the opportunity, not a requirement, to seek employment. The amount listed on a financial aid notification represents possible earnings. Actual earnings will depend on pay rate and the number of hours worked during the academic year. Students are paid directly according to the monthly pay schedule. Payments are not posted to a semester bill on the student account.

Employment is available through both the Federal Work-Study Program and campus employment. Students with Federal Work-Study eligibility may work either on campus or for a community service agency. Preference for on-campus positions will be given to students who qualify for Federal Work-Study, and some positions are only available to students who qualify for Federal Work-Study. You can contact the Office of Financial Aid to see if you qualify for Federal Work-Study.

Holy Cross Campus Employment

To begin the campus employment application process, contact the position supervisor via email.

Accounting Tutor
Admissions Office Assistant (position filled)
Admissions Telecounselor (position filled)
Admissions Tour Guide
Assistant to Executive Assistant
Assistant to Registrar
Assistant to Special Events
College Relations Student Assistant – Development Research & Cultivation
Communications Assistant – Marketing
Faculty Assistant
Financial Aid Assistant
Library Assistant
Mail Clerk – Res Life
Mathematics Tutor
Pfeil Athletic Center
Student Activities Assistant
Writing Center Tutor

Federal Work-Study Community Service Employment

ND Center for Arts and Culture Tutor
ND Center for Arts Culture ENL Pre-School Aide
Food Bank of Northern Indiana – Front Office Assistant
Food Bank of Northern Indiana – Pantry Assistant
Food Bank of Northern Indiana – Warehouse Assistant
RCLC Take Ten Tutor

Employment at Notre Dame

There are part-time employment opportunities available across the tri-campus. Students can search for part-time and temporary positions on the Notre Dame Job Board.

Private Scholarships

Many private organizations provide scholarship opportunities. Scholarship information may be obtained by contacting civic, professional, religious, and other community organizations.

If you receive a private scholarship, please notify the Office of Financial Aid so that the award can be added to your financial aid notification. The receipt of outside scholarships may require an adjustment to previously-offered aid if your total package exceeds cost of attendance. If adjustments are necessary, offers of campus employment and Federal Direct Unsubsidized Loans will be reduced before Holy Cross gift assistance. Please send all scholarship details to financialaid@hcc-nd.edu. Be sure to note if the scholarship is a one-time award or renewable each year.

Financial assistance is divided and is credited evenly to the student account between the fall and spring semesters, unless otherwise noted in writing by the organization. If you receive a check directly from a private organization, the check should be endorsed and submitted to the Office of Student Accounts for processing.

As a courtesy, Holy Cross Colleges provides the following links to help you begin your search for private scholarships. We do not, however, endorse any specific private scholarship, and you are reminded to use caution when sharing personal information with third party organizations.

These organizations provide scholarship opportunities for students who reside near Holy Cross College:

Holy Cross College is a proud member of the National Catholic College Admission Association, which offers a scholarship opportunity for students enrolling at a member institution:

Named Scholarships

Thanks to the generosity of benefactors, Holy Cross College offers named scholarships for students who meet the awards’ criteria as designated by the donors. All First Year applicants who submit an application for admission and the named scholarship application on or before March 15 will be considered for these awards.

Those who have been nominated for a Signature Scholarship are not eligible for named scholarships. Some of these awards require demonstrated financial need; a current FAFSA must be on file for consideration of need-based named scholarships. All applicants will be notified of their scholarship status on or before April 5.

The receipt of a named scholarship may require an adjustment to previously-offered aid if the total package exceeds cost of attendance. If adjustments are necessary, offers of campus employment and Federal Direct Unsubsidized Loans will be reduced before Holy Cross gift assistance.

By accepting a named scholarship, students agree to assist with activities that show gratitude toward the donor as requested by the Office of College Relations, and may include face-to-face meetings, attending donor recognition events, and sending thank-you notes as requested.


Named scholarships available for those entering fall 2019
Coming soon… scholarships available for fall 2020!

John O’Connor Eagle Scout Endowed Scholarship
Description: Awarded to an Eagle Scout who embodies the spirit of the Boy Scouts of America. This scholarship is renewable for up to eight consecutive semesters of full-time attendance. Application requires a short essay response.

Nicholas Spehar Memorial Scholarship
Description: Awarded to a sibling, spouse, or child of someone who has died in the line of military duty. This scholarship may also be awarded to military veterans or the child of an active or retired member of the military. Applicants must have a minimum high school GPA of 2.5. This scholarship is renewable for up to eight consecutive semesters of full-time attendance and requires a minimum 2.5 cumulative GPA while attending Holy Cross College. Application requires a short essay response and military documentation.

The Robert & Dorothy Pfiel Endowed Scholarship
Description: Awarded to a student who resides in Saint Joseph County and has demonstrated a commitment to serving others. Applicants must have a minimum high school GPA of 2.5. This scholarship is renewable for up to eight consecutive semesters of full-time attendance. Application requires a short essay response.

The Hesburgh Scholarship
Description: Awarded to children of Notre Dame employees with financial need who will live on campus in a residence hall. This scholarship is renewable for up to eight consecutive semesters of on-campus residency and full-time attendance. Application requires a short essay response.

The William and Anna Jean Cushwa Endowed Scholarship
Description: Awarded to a student who demonstrates financial need. The recipient must have a generous spirit and commitment to fostering educational opportunities for others in need. This scholarship is renewable for up to eight consecutive semesters of full-time attendance and requires a minimum 3.0 cumulative GPA while attending Holy Cross College. Application requires a short essay response.

Johnny Hardesty Memorial Endowed Scholarship
Description: Awarded to a student who demonstrates financial need. This scholarship is renewable for up to eight consecutive semesters of full-time attendance. Application requires a short essay response.

The Don and Peg Claeys Endowed Scholarship
Description: Awarded to a student who demonstrates financial need. This scholarship is renewable for up to eight consecutive semesters of full-time attendance. Application requires a short essay response.


Other named scholarships awarded to current students

The Kirk E. Barbiere Science Scholarship
Description: Awarded to a sophomore female Pre-Med or Science major with a GPA of 3.33 or higher.

The Fontaine Family Scholarship
Description: Awarded to a student who demonstrates financial need.

Fr. Merwyn Thomas Scholarship
Description: Awarded to a student who demonstrates financial need.

Notre Dame Federal Credit Union Scholarship
Description: Awarded to a student who demonstrates financial need.

The Martin P. Thurin Scholarship
Description: Awarded to a student who demonstrates financial need.

The Firefly Foundation Scholarship
Description: Awarded to a student who demonstrates financial need.

The Jesus Guzman Scholarship
Description: Awarded to students with financial need who have demonstrated outstanding academic achievement, character and leadership.

The Henry Meers Expended Scholarship
Description: Awarded to a student who demonstrates financial need.

The Joseph T. Sullivan, Sr Scholarship
Description: Awarded to students with financial need who have demonstrated outstanding academic achievement, character and leadership.

The Tabit Family Scholarship
Description: Awarded to students with financial need who have demonstrated outstanding academic achievement, character and leadership.

The Michael & Jim Pfiel Endowed Scholarship
Description: This scholarship provides room and meals to athletes, particularly basketball players.

 

 

 

 

Merit Scholarships

All First Year and Transfer applicants are automatically considered for merit scholarships. Academic performance, as displayed in the transcript and standardized test scores, is the primary factor used to determine eligibility and award level. Admitted students who are assigned a merit scholarship will be notified of the award and amount in the admissions decision packet. Not all admitted students will receive a merit scholarship.


Merit scholarship levels for those entering spring 2020 or fall 2020.

The Trustee Scholarship is valued at $12,000 per academic year for a grand total of $48,000 over four years. This scholarship is renewable for up to eight consecutive semesters of full-time attendance and requires a minimum 3.2 cumulative GPA while attending Holy Cross College.

The President’s Scholarship is valued at $10,000 per academic year for a grand total of $40,000 over four years. This scholarship is renewable for up to eight consecutive semesters of full-time attendance and requires a minimum 3.0 cumulative GPA while attending Holy Cross College.

The Dean’s Scholarship is valued at $8,000 per academic year for a grand total of $32,000 over four years.This scholarship is renewable for up to eight consecutive semesters of full-time attendance and requires a minimum 2.8 cumulative GPA while attending Holy Cross College.

Signature Scholarships

The Signature Scholarship is Holy Cross College’s most prestigious merit award. All First Year applicants whose applications are submitted on or before February 15 are eligible to be considered for a Signature Scholarship. Admitted students who are nominated for a Signature Scholarship will be notified of a nomination in the admissions decision packet.

If you have been nominated for a Signature Scholarship, you must participate in an interview to complete the awarding process. There are three possible ways to complete the interview:

1) Participate in a Signature Scholarship Interview Day. The Interview Day occurs alongside Admitted Student Days activities, and you can indicate on the registration form your interest in participating in some, all, or none of the Admitted Student Days events. Additionally, you will have the option of requesting an overnight stay in a residence hall the evening following your interview.

    • Sunday, January 19, 2020: 11:30 a.m.-4:00 p.m.
    • Sunday, February 23, 2020: 11:30 a.m.-4:00 p.m.
    • Sunday, March 22, 2020: 11:30 a.m.-4:00 p.m.
    • Sunday, April 19, 2020: 11:30 a.m.-4:00 p.m.

2) Complete an on-campus interview during a Personalized Campus Visit for Admitted Students on or before April 17, 2020. On the personalized visit registration form, indicate that you would like to participate in your interview during your visit in the Additional Information section, and we will add it to your itinerary for the day.

3) Contact your admissions counselor to schedule a phone call interview before April 17, 2020.

Interview Day Itinerary

11:30 a.m.-12:45 p.m. Check-in and brunch
1:00 p.m. Welcome and overview – Pfeil Center Conference Room
1:45-3:30 p.m. Parent and guest meeting with campus leadership
Past participants include: College President, Provost, Dean of Students
1:45-3:30 p.m. Group and individual interviews
3:30 p.m. Professional head-shot photos
4:00 p.m. Check-in for Admitted Student Days begins
Evening Overnight stay in residence halls available

Frequently Asked Questions

Q: What is a Signature Scholarship?
A: Signature Scholarships are Holy Cross College’s way of recognizing students who have special gifts to share with our campus community. These students embody talents, passions, and characteristics that will advance the mission of Holy Cross in faith, service, academics, and athletic excellence. Signature Scholarships are different from the Dean’s, President’s, and Trustee Scholarships, which are our standard merit awards. Recipients of a Signature Scholarship will not receive a standard merit award.

Q: How does the nomination process work?
A: All new First Year applicants are automatically considered for nomination as part of the application review process by the Committee on Admissions. Those applicants selected as nominees will be notified of their status in the admissions packet. The nomination process is highly selective.

Q: How many Signature Scholarships will be awarded?
A: The number of scholarships awarded will vary according to the number of nominations and quality of interviews.

Q: How much is a Signature Scholarship worth?
A: This will vary based on a student’s application for admission and interview, but scholarships typically range from $14,000-$20,000 per year, renewable for up to four years of full-time enrollment. Some students receive additional need-based aid based on the results of the FAFSA.

Q: Am I more likely to receive a Signature Scholarship if I participate in an Interview Day?
A: We prefer all scholarship nominees to visit campus for an in-person interview, but we also understand that schedules and cost of transportation will prevent some nominees from visiting campus. Therefore, all nominees who participate in an interview, whether in-person or by phone, will be similarly considered for a scholarship.

Q: Do I attend Interview Day alone or can I bring guests?
A: Parents and other guests are invited to join you for Interview Day. There will be a special session offered for parents and guests while you are participating in interviews. If you attend Interview Day alone, that’s fine, too.

Q: How do I prepare for the interview?
A: Campus interviewers will have reviewed your application for admission, which includes your essays, activities, and leadership history. Be prepared to answer questions about your participation in school, community, and church extracurricular activities as well as the reasons why you think you would be a good fit for Holy Cross College. Interviews will vary in time, but will likely not exceed 30 minutes. On-campus interviews can be individual and/or with small groups of other scholarship nominees.

Q: With whom will I interview?
A: Faculty members, staff, and college leadership will serve as campus interviewers. You will be notified of your interviewer/s on Interview Day.

Q: What do I wear for the interview?
A: Remember that you are trying to impress the campus interviewers before, during, and after your interview. This includes how you dress while visiting campus. Business casual and business professional attire are acceptable.

Q: How are final Signature Scholarship decisions made?
A: A committee made of campus interviewers, admissions counselors, and financial aid staff will determine scholarship award amounts.

Q: Is there a GPA requirement to maintain the scholarship while I am enrolled at Holy Cross College?
A: Yes. Anchor Award winners are expected to maintain a minimum 2.5 cumulative GPA, André Award winners are expected to maintain a minimum 3.0 cumulative GPA, and Moreau Award winners are expected to maintain a minimum 3.3 cumulative GPA. If your GPA drops below the minimum, your award is subject to being reduced or removed until your GPA meets minimum requirements once more.

Q: For what other reasons could my scholarship award be adjusted?
A: The Office of Financial Aid reserves the right to adjust any Holy Cross College scholarship according to its policies. For example, the award could be adjusted if information is received (new outside scholarships, updated FAFSA, etc.) that requires an updated financial aid award letter.


The Signature Scholarships

Bl. Basil Moreau Award

Basil Moreau, a young priest and professor of Philosophy and Theology in post-revolutionary France, founded the Congregation of Holy Cross when he merged a group of “auxiliary priests” with the Brothers of St. Joseph in 1837. He sent his priests and brothers across France, and indeed the world, to revitalize the Church, educate young people, and make God known, loved, and served. At the direction of Father Moreau, Father Edward Sorin and six Holy Cross Brothers traveled from France to northern Indiana to found the University of Notre Dame in 1842. Today, the Congregation of Holy Cross oversees several colleges across the United States, including Holy Cross College. True to Moreau’s vision, Holy Cross schools around the world adopt a model of Christian education that is holistic, educating the heart and mind. Bl. Basil Moreau was beatified by Pope Benedict in 2007 in Le Mans, France.

To honor Bl. Basil Moreau, this award recognizes students whose academic achievements and zeal for seeking the truth will strengthen the classroom experience for all Holy Cross College students.

St. André Bessette Award

As a Holy Cross Brother, André Bessette lived an exemplary life of faith, hope, and charity. A simple man with little formal education, Br. André was assigned the position of doorkeeper at Notre Dame College in Montreal. Visitors began flocking to Br. André after his ministry to the afflicted and suffering resulted in miraculous healing at the intercession of St. Joseph. Because of his great love for Christ and St. Joseph, he oversaw the construction of the Oratory of St. Joseph, which continues to be a place for prayer, healing, and conversion of heart, not just for the people of Montreal, but also for pilgrims who visit it from all over the world. St. André Bessette, a humble servant of the Church, became the Congregation of Holy Cross’s first saint when he was canonized by Pope Benedict XVI in 2010.

In the spirit of St. André, this award recognizes students whose dedication to faith and service will uniquely strengthen the identity of Holy Cross College as a Catholic institution. St. André Scholars are expected to be active members of the campus community, serving as models of faith and charity, while they themselves are formed as Christians called to holiness.

The Anchor Award for Athletics

Basil Moreau and André Bessette, two of the great Saints of Holy Cross, inspire us all to live heroic lives of character and mission. At Holy Cross, the Saints of our athletic teams live this out both in the classroom and on the courts, fields, and courses on which they play. For this reason, each of our varsity athletic teams selects one nominee for the Anchor Award for Athletics.

The Anchor is part of the symbol of the Congregation of Holy Cross and thus has deep roots in our history and mission. It reminds us to be strong in our faith, to act with courage even in the midst of challenge, and to be unwavering in our sacrifice for our common mission. These are the values that the best athletes exhibit on behalf of their team. Thus the Anchor Award recipient will be a steady, consistent, and reliable source of leadership in helping the team—and indeed all their fellow Holy Cross Saints—to see what heroic virtue looks like.

Portions of biographies taken from holycrosscongregation.org

Tuition Payment Plans

Holy Cross College has collaborated with Nelnet and Notre Dame Federal Credit Union (NDFCU) to provide semesterly payment plans for students. Using a payment plan allows students to cover their semester bill by making monthly installments over the semester. Payment plans are only for one semester at a time. A nonrefundable enrollment fee is required to set up a payment plan for each semester. The nonrefundable enrollment fee and the down payment are due at the time the plan is set up.

Sign Up With NelnetSign Up With NDFCUPayment Plan ScheduleContact
To sign up for a Nelnet payment plan, click the picture below.


To sign up for a payment plan with Notre Dame Federal Credit Union, click the picture below.


Fall 2019 Semester

  • Payment plan registration opens April 6, 2019.
  • Payments are processed on the 5th of each month.
Last Day to Enroll Required Down Payment Number of Payments Months of Payments
June 25, 2019 10% 5 July through November
July 25, 2019 30% 4 August through November
August 26, 2019 40% 3 September through November
September 26, 2019 50% 2 October through November

Spring 2020 Semester

  • Payment plan registration opens October 12, 2019.
  • Payments are processed on the 5th of each month.
Last Day to Enroll Required Down Payment Number of Payments Months of Payments
November 24, 2019 10% 5 December through April
November 25, 2019 20% 5 December through April
December 24, 2019 30% 4 January through April
January 27, 2020 40% 3 February through April
For more information, please contact the Office of Student Accounts located in Driscoll Hall 103.

Dorene Muszer
Student Accounts Manager

Email: dmuszer@hcc-nd.edu
Tel: 574.239.8403
Fax: 574.239.8324

Karen Bautista Dominguez
Email: kbautistadominguez@hcc-nd.edu
Tel: 574.239-8413
Fax: 574.239.8324

Non-Payment of Tuition

Enrollment constitutes a financial contract between the enrolled student and Holy Cross College. Tuition is due August 1 for the fall semester and January 1 for the spring semester.

If the student has a balance remaining on his/her account by the first day of class, the balance must be paid by the last day of drop/add or the student’s schedule will be dropped and they will be dismissed from the college.

An extension may be granted for the following exceptions:

  • Student was flagged for verification and they have provided all the information that they can to the Office of Financial Aid but the verification is not finalized; or
  • Student has applied for a private loan but it has not been disbursed yet. MUST provide documentation or verification to the Office of Financial Aid that the loan is approved and being processed; or
  • Parent has applied for the PLUS loan and is waiting for approval or denial; or
  • Student has applied for a payment plan through Notre Dame Federal Credit Union and is waiting for verification of the amount and approval from Holy Cross College; or
  • Student committed to attend Holy Cross College after August 1 and makes request for extension of payment arrangements.

Students may request an extension with the Office of Student Accounts or the Office of Financial Aid no later than the first day of classes. Extensions are not guaranteed and will be granted at the discretion of the Vice President of Finance.

Withdrawal and Return of Title IV Funds (R2T4) Policy

How a withdrawal affects financial aid

Federal regulations require Title IV financial aid funds to be awarded under the assumption that a student will attend the institution for the entire period in which federal assistance was awarded. When a student withdraws from all courses for any reason, including medical withdrawals, he/she may no longer be eligible for the full amount of Title IV funds that he/she was originally scheduled to receive. The return of funds is based upon the premise that students earn their financial aid in proportion to the amount of time in which they are enrolled. A pro-rated schedule is used to determine the amount of federal student aid funds he/she will have earned at the time of the withdrawal. Thus, a student who withdraws in the second week of classes has earned less of his/her financial aid than a student who withdraws in the seventh week. Once 60% of the semester is completed, a student is considered to have earned all of his/her financial aid and will not be required to return any funds.

Federal law requires schools to calculate how much federal financial aid a student has earned if that student:

  • completely withdraws or
  • stops attending before completing the semester

Based on this calculation, Holy Cross College students who receive federal financial aid and do not complete their classes during a semester or term could be responsible for repaying a portion of the aid they received.

The following policies will help you to understand that a withdrawal potentially affects students academically as well as financially. We encourage students to read all the information below prior to making a final decision.

How the earned financial aid is calculated

Students who receive federal financial aid must “earn” the aid they receive by staying enrolled in classes. The amount of federal financial aid assistance the student earns is on a pro-rated basis. Students who withdraw or do not complete all registered classes during the semester may be required to return some of the financial aid they were awarded.

Institutions are required to determine the percentage of Title IV aid “earned” by the student and to return the unearned portion to the appropriate aid programs. The school must return the funds within 45 days of the calculation.

For example, if a student completes 30% of the payment period, they earn 30% of the aid they were originally scheduled to receive. This means that 70% of the scheduled awards remain “unearned” and must be returned to the federal government. Once 60% of the semester is completed, a student is considered to have earned all of his/her financial aid and will not be required to return any federal funds.

The following formula is used to determine the percentage of unearned aid that has to be returned to the federal government:

  • The percent earned is equal to the number of calendar days completed up to the withdrawal date, divided by the total calendar days in the payment period (less any scheduled breaks that are at least 5 days long).
  • The payment period is the entire semester.
  • The percent unearned is equal to 100% minus the percent earned.

Steps in the return of Title IV funds policy

Step 1: Student’s Title IV information

The financial aid office will determine:

  1. The total amount of Title IV aid disbursed for the semester in which the student withdrew. A student’s Title IV aid is counted as aid disbursed in the calculation if it has been applied to the student’s account on or before the date the student withdrew.
  1. The total amount of Title IV aid disbursed plus the Title IV aid that could have been disbursed for the semester in which the student withdrew.

Step 2: Percentage of Title IV aid earned

The financial aid office will calculate the percentage of Title IV aid earned as follows:

The number of calendar days completed by the student divided by the total number of calendar days in the semester in which the student withdrew. The total number of calendar days in a semester shall exclude any scheduled breaks of more than five days.

Days Attended ÷ Days in Enrollment Period = Percentage Completed

If the calculated percentage completed exceeds 60%, then the student has “earned” all the Title IV aid for the enrollment period.

Step 3: Amount of Title IV aid earned by the student

The financial aid office will calculate the amount of Title IV aid earned as follows:

The percentage of Title IV aid earned (Step 2) multiplied by the total amount of Title IV aid disbursed or that could have been disbursed for the term in which the student withdrew (Step 1-A). Total Aid Disbursed x Percentage Completed = Earned Aid

Step 4: Amount of Title IV aid to be disbursed or returned

  • If the aid already disbursed equals the earned aid, no further action is required.
  • If the aid already disbursed is greater than the earned aid, the difference must be returned to the appropriate Title IV aid program.

Total Disbursed Aid Earned Aid = Unearned Aid to be Returned

  • If the aid already disbursed is less than the earned aid, then the financial aid office will calculate a post-withdrawal disbursement.

Determination of the withdrawal date

The withdrawal date used in the return calculation of a student’s federal financial aid is determined by the registrar. If a student stops attending classes without notifying the college, the withdrawal date will be the last date of academic activity determined by Holy Cross. Additional documentation supporting the last date of academic activity may be provided by the student if they verify a later date of attendance than determined by Holy Cross.

Withdrawing prior to completing 60% of a term

Unless a student completes 60% of the term in which federal aid was disbursed, the student will be required to return all or part of the financial aid disbursed in the term. This applies to students who have officially (including medical), or unofficially withdrawn.

When a student fails to begin attendance

If a student receives financial aid, but never attends classes, the financial aid office must return all disbursed funds to the respective federal and institutional aid programs.

When a student fails to earn a passing grade in any class

If the student has not completely withdrawn but has failed to earn a passing grade in at least one class for the term, federal regulations require the school to determine whether the student established eligibility for financial aid. Eligibility is based on if the student attended at least one class or participated in any Holy Cross College academic-related activity. All disbursed funds must be returned to the respective federal and institutional aid programs if the student cannot prove that he/she began attendance.

If the student can prove to have participated in a Holy Cross class or academic-related activity past the 60% date, the student will not be required to return any disbursed financial aid. The student’s bursar account will be updated and the student will be responsible for any other charges that may have been applied to their account.

Students who are able to verify attendance beyond Holy Cross’s records may submit supporting documentation to the financial aid office. The student must submit supporting documentation within 30 days from the last date of the term. Recalculations for aid eligibility will not be performed for documentation received after that date.

Student notification of repayment

A notification letter outlining the amount returned to the federal and institutional program(s) along with the federal government’s repayment worksheet will be mailed to the student’s permanent address. Holy Cross will return funds on the student’s behalf to the appropriate federal and institutional aid program(s) and subsequently will bill the student’s account. A statement reflecting these charges will be sent to the student. The student is responsible for all charges and overpayments resulting from a Return of Title IV calculation.

Repayment to federal and institutional aid programs

Federal regulations and Institutional policy require that the following aid programs be subject to the repayment calculation if the student did not attend 60% of the term:

  • Federal Direct Loans: Unsubsidized and Subsidized
  • Federal Perkins Loans
  • Federal Direct Parent PLUS Loans
  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • TEACH Grant
  • Institutional Grants and Scholarships

Overpayment of federal grant funds

Federal regulations provide that 50% of the unearned amount of all federal grants is protected by the federal calculation. Any grant amount subject to repayment will be billed to the student’s bursar account as an overpayment. Upon receipt of payment from the student, Holy Cross will return the funds to the appropriate grant program(s).

Additional loan information to consider when withdrawing from any class

Anytime a student is enrolled less than part-time the grace period begins. The student’s grace period for loan repayments for Federal Direct Unsubsidized and Subsidized Loans will begin on the day of the withdrawal from the school. If the student is not enrolled part-time for more than 6 months, the loans will go into repayment. The student must contact the U.S. Department of Education (ED) or his/ her lender(s) to make payment arrangements. Any questions regarding a student’s grace period or repayment status should be directed to his/her lender.

School and student responsibility for return of unearned federal funds

The student and the school are both responsible for returning unearned federal financial aid to the federal government. The student will be billed for any amount due as a result of the return of federal aid funds (R2T4) calculation.

Consequences of non-repayment

If a student does not repay the grant funds that are owed to the government within 45 days, the account will be turned over to the U.S. Department of Education (ED) as an overpayment of federal funds. Students who owe an overpayment of Title IV funds are ineligible for further disbursements from federal financial aid programs at any institution until the overpayment is paid in full or payment arrangements are made with the U.S. Department of Education.

If a student does not pay funds due to Holy Cross to cover their balance, the student’s records will be placed on financial hold. This means he/she will not be permitted to register for classes or receive transcripts until the balance is paid.

School responsibilities in regard to the R2T4 policy & process
(Holy Cross College’s responsibilities in regard to the Return of Title IV funds)

  1. Providing each student with the information given in this policy;
  2. Identifying students affected by this policy and completing the Return of Title IV Funds (R2T4) calculation;
  3. Informing the student of the result of the R2T4 calculation and any balance owed to Holy Cross as a result of a required return of funds;
  4. Returning any unearned Title IV aid that is due to the Title IV programs and, if applicable, notifying the borrower’s holder of federal loan funds of the student’s withdrawal date;
  5. Notifying student and/or Plus borrower of eligibility for a Post-Withdraw Disbursement, if applicable.

 

Financial Aid Continued Eligibility

Satisfactory Academic Progress
Scholarship Programs Eligibility

Satisfactory Academic Progress

Federal regulations require colleges to establish and apply reasonable standards of Satisfactory Academic Progress (SAP) for the purpose of the receipt of financial assistance under the programs authorized by Title IV of the Higher Education Act. Each institution must design criteria which outlines the definition of student progress towards a degree and the consequences to the student if progress is not achieved. Holy Cross College students who wish to be considered for financial aid must maintain SAP in their selected course of study as set forth in this policy.

The Holy Cross College SAP policy is applied consistently for all Holy Cross students, and review of status occurs at the end of each payment period. At Holy Cross College, the end of a payment period occurs after final grades are posted for semester. Recipients of federal, state, institutional, and private resources, including grants, scholarships, work-study, and student/parent loans, are subject to these standards. All semesters of enrollment are reviewed regardless of whether aid was received for those semesters.

Students are required to maintain the minimum cumulative grade point average, be on pace to graduate, and complete their degree within a maximum time frame as defined below.

Minimum Cumulative Grade Point Average (GPA)

Holy Cross College requires that all students maintain a cumulative 2.0 GPA to meet GPA standards for SAP.

Please note that the cumulative GPA includes all developmental courses and courses dropped after the 100% refund period. All incomplete (I), Withdrawal (W), Credit/No Credit, Pass/No Pass courses are included in GPA calculation. Transfer credits from other institutions are excluded from the GPA calculation. A new grade for a repeated course replaces the old grade in the GPA calculation.

Pace to Graduate

Students are required to earn a minimum of 67% of cumulative hours attempted to stay on pace to graduate. Pace is calculated by dividing the cumulative number of hours earned by the cumulative number of hours attempted.

Please note that all incomplete (I), Withdrawal (W), Credit/No Credit, and Pass/No Pass courses are included in pace calculations. To complete credit hours means to receive a grade of A, B, C, D or F. Grades of I, FA, U, and W are considered non-progress grades and may cause financial aid ineligibility. Transfer hours from other institutions are included in this calculation.

Maximum Time Frame

Students are required to complete their degree requirements within a maximum time frame. Students may only receive federal aid consideration for a maximum time frame measured by attempted credit hours equal to 150% of the published length of their degree program. Once students reach their total maximum time frame, or it has been determined they cannot complete their degree within this time frame, they are no longer eligible to receive federal aid

The typical time frame to complete an undergraduate degree at Holy Cross College is 120 credit hours, making the 150% maximum time frame 180 attempted credit hours.

The credit-hour maximum will consider all Holy Cross College credit hours and transfer hours from other institutions.

Repeating Courses

Students can only repeat completed courses one time and still have the course covered by Title IV funding. Students wanting to improve grade point averages, or obtain a better grade for transferability, may be required to pay for those courses out of pocket. All repeated courses do affect financial aid satisfactory academic progress calculations. A repeated course along with the original attempt must be counted as attempted credits, therefore, applies toward the 150% time frame requirement.

 Warning, Suspension, and Probation Statuses

  • Warning: After the SAP is reviewed at the end of each semester, students who are not meeting SAP standards are placed in a financial aid warning status for the subsequent semester or term. Students in a SAP warning status will remain eligible for financial aid during the subsequent term.
  • Suspension: If a student in a warning status is not meeting SAP standards at the end of the subsequent term, he/she will then become ineligible for financial aid and will be placed in a financial aid suspension status. This means students who continue enrollment while in a suspension status will be required to pay all direct costs without any financial assistance. Please note that students who have reached the maximum allowable credit hours, or it has been determined they cannot complete their degree within the time frame, will not receive a warning and will be deemed ineligible for federal financial aid regardless of any prior SAP status.
  • Probation: A student placed in a suspension status may submit an appeal to be placed in a probation status. During the probation term, a student remains eligible for financial aid.

Appealing a Suspension

At the time of notification from the Office of Financial Aid regarding a suspension status, the student will have 10 days to submit a written appeal outlining mitigating circumstances. The appeal letter should include the following:

  • Mitigating circumstances that prevented the student from meeting the requirements of academic progress (e.g. death in the family, student illness or injury, other personal circumstances). Mitigating circumstances do not include: withdrawing from classes to avoid failing grades, pursuing a second major or degree, etc.
  • Documentation that supports the student’s basis for the appeal
  • Steps the student has taken/will take to ensure future academic success
  • Anticipated graduation date
  • If it is not possible for the student to achieve satisfactory academic progress with one successful probationary semester, the student must also submit an academic plan signed by their academic advisor. This plan should outline the student’s academic goals for each semester (e.g. number of credit hours and cumulative GPA) that will enable the student to meet the requirements of academic progress at a specified future point in time.

Upon receipt of all completed appeal materials, the student will be considered for a probationary semester of financial aid in order to reestablish satisfactory academic progress. Students whose appeal is approved will be placed on financial aid probation.

Students who fail to meet the requirements for academic progress following the probationary semester or do not complete the requirements of their academic plan will again be placed in suspension, become ineligible for financial aid, and subject to the appeal process.

Students who meet the requirements for SAP following the probationary semester will resume good standing.

Major/Degree Requirements

A student receiving financial aid can only officially declare one degree at a time. Students pursuing a second degree must submit a degree completion plan signed by the student as well as the academic advisor for their degree program. The plan must indicate the courses required as well as the time frame to complete the additional degree. If the student has attempted the maximum number of semesters or if their degree completion plan will cause them to exceed that limit, they may be denied financial aid.

For students who change decide to change their academic majors, any credits or grades that do not count toward the new major will not be included in SAP calculations.

Scholarship Programs Eligibility

Students who are offered financial assistance by way of a college scholarship are subject to the following conditions:

  • Unless otherwise stated, scholarships are renewable for up to eight semesters of full-time attendance.
  • Students who are placed in a financial aid suspension status for failing to meet Satisfactory Academic Progress (SAP) will not be eligible for college scholarships.
  • Named Scholarships may require disclosure of recipient information (name, hometown, etc.) and/or correspondence from recipient to the scholarship donor. Requirements will be communicated by the Office of College Relations.
  • College scholarships have a minimum, cumulative GPA requirement. GPA requirements are disclosed with scholarship announcements.

At the end of each term, the Office of Financial Aid will review the cumulative GPA of all college scholarship recipients. When a student fails to meet the minimum GPA requirement, the following process will be offered:

  • For the subsequent term, the student will be placed on a college scholarship warning. The scholarship will remain active during a warning status.
  • After one semester of warning status, the cumulative GPA will be reviewed again:
    1. If the GPA meets minimum requirements, the warning status is removed.
    2. If the GPA does not meet minimum requirements but has increased by at least 10%, the scholarship remains active and the student enters another term in a warning status.
    3. If the GPA does not meet minimum requirements and has not increased by at least 10%, the scholarship will be removed or replaced by a lesser scholarship for which the student meets GPA requirements. A student may petition for scholarship reinstatement if he/she later meets the GPA requirement.

Saving For College

Planning and saving for college is the best choice that a parent can make for the future education expenses of their children. Holy Cross encourages all families to investigate carefully the many college savings opportunities available nationally, such as those listed below.


529 Plan

A 529 plan is a tax-advantaged investment plan designed to encourage saving for the future higher education expenses of a designated beneficiary (typically one’s child or grandchild). The plans are named after Section 529 of the Internal Revenue Code and are administered by private organizations and state agencies.

All withdrawals from 529 plans for qualified education expenses will remain free from federal income tax. Many states mirror the federal tax advantages for 529 plans by offering state tax-deferred growth and tax-free withdrawals for qualified higher education expenses.


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The Private College 529 Plan, sponsored by nearly 300 private colleges across the country (including the Holy Cross College), is a pre-paid tuition plan. The plan allows families to purchase tuition at today’s prices that can be used at any member school with any increase in value being tax free. The plan protects families from tuition increases and 100% of contributions go toward the purchase of tuition with no fees for account owners.

Click here to learn more about the Private College 529 Plan.


State Pre-Paid Tuition Plans and State College Savings Plans

Prepaid tuition plans (sometimes called guaranteed savings plans) are currently available in 13 states and allow for the pre-purchase of tuition based on today’s rates and then paid out at the future cost when the beneficiary is in college.

Savings plans are different in that your account earnings are based upon the market performance of the investment. Savings plans may only be administered by states. To learn more about pre-paid tuition plans and college saving plans provided by your state, visit http://www.collegesavings.org/index.aspx


U.S. Treasury Securities

U.S. Treasury securities are a great way to invest and save for the future. Visit http://www.savingsbonds.gov for more information on different ways to invest in U.S. Treasury securities.