Category Archives: Student Life

Student Life

Jump in Feet First! Experience College Life at its Fullest.

College is a once in a lifetime opportunity to experience everything under the sun. Whether you’re involved in a Holy Cross club or activity, contributing a video to the website, playing beach volleyball, tennis or flag football, working out, or playing basketball in our Pfeil Center, or just gathering a group of friends to share a coffee … you’ll have numerous opportunities to get involved. These are the kinds of opportunities that will enhance your learning experience in an entirely new way.

Cheer on the Saints in basketball, soccer, hockey, lacrosse and more and attend the Fighting Irish football games in the Holy Cross cheering section to experience big time college football at its best.  You’ll find clubs, events, student organizations, special programs throughout the semester.  There’s billiards, table tennis, even bowling at off-campus venues! Snowboarding, skiing, skating trips are the highlights of winter, while scavenger hunts, Las Vegas nights, dances, plays, performances and more will keep your social life humming.

Lifelong memories await.

Phishing Awareness Training

Hello! The email you clicked on was a phishing simulation, designed to help you identify communications that are not authentic. It was sent by the Holy Cross College IT department. Here are some ways to help you identify scam phishing emails:

  • Analyze the sender’s name and email address. Do you know this person? Are there spelling errors in the address? Oddities here can add to suspicion of a message, but it is possible to fake the sender information.
  • Strange attachments. Are you expecting an email attachment from this person? Don’t open any odd and unsolicited attachments unless you’ve consulted with IT.
  • The creation of a sense of urgency. Scam emails will often indicate that you must do something quickly to avoid a penalty, such as verifying your personal information or login credentials. When in doubt, contact the sender directly.
  • Links to unrecognized or misspelled websites. Be wary of unsolicited links in emails and check them out thoroughly for errors. Many scam emails will try to impersonate well-known websites. Instead of clicking on the suspicious link, contact the sender directly.
  • Poor spelling and grammar. It’s common for phishing emails to have poor grammar and misspellings. Be especially cautious if the sender is purporting to be to be a large company.

If you have questions regarding the legitimacy of a communication please contact the IT department. We are happy to help. You can create a ticket by filling out the short form at or by emailing from your HC account to

Thank you for your work to help keep the College safe. Further information about identifying scam phishing emails can be found in the below graphic.

Click to enlarge

Campus Climate Questionnaire

Thank you for completing the 2018 Holy Cross College Sexual Conduct and Campus Climate Questionnaire. Below are some resources for student support services.


Complaint Reporting Options

Complainants have reporting options that are confidential and non-confidential, and should be clear on the obligations of the person to whom they are reporting. If a suspected Title IX offense is reported to a non-confidential College official, the College is bound by federal statue to investigate the matter to fullest possible extent, regardless of the complainant’s wishes.

Confidential Reporting Options – sharing information and/or seeking resources from confidential sources will not result automatically in an investigation. The following confidential resources area available to Holy Cross college students:

  • Student Counselors – Mr. Tom DeHorn, Director of Student Counseling and Health Services, and Ms. Monique Snelson, Student Counselor; located in room V-174, telephone number (574) 239-8383, and via restricted email at
  • Campus Ministry/Religious – Mr. Andrew Polaniecki, in his role as Campus Minister, at, telephone number (574) 239-8315, or any religious when acting in a pastoral role
  • S-O-S of the St. Joseph County Family Justice Center – phone (574) 289-HELP.


Non-confidential Reporting Options – sharing information about an incident of sexual assault, harassment, and/or sexual misconduct will result in an investigation as required by Federal Law.

The following non-confidential resources are available to Holy Cross College students:

  • College Title IX Coordinators – Ms. Gwen DeMaegd & Ms. Jen Kau
  • Hall Staff – Hall directors and/or RAs.

Green Dot

A green dot is a single choice in one moment in time to use your voice, actions or choices to make one small corner of our campus safer.

Green Dot is a violence prevention strategy predicated on the belief that individual safety is a community responsibility and not just that of the victim or perpetrator. The goal of Green Dot is to attract a force of engaged and proactive bystanders campus-wide to communicate that violence will not be tolerated in our community and that everyone has a responsibility to help.

Red dots on a map typically suggest the spread of some terrible epidemic with each dot representing an individual case. Together, these red dots are the accumulation of individual decisions, moments, values and actions that contribute to a culture of violence and bystander inaction.

In contrast, a green dot signifies any behavior, choice, word or attitude that promotes safety and intolerance for violence. A green dot is striking up a conversation with a friend or family member about how much violence prevention matters or putting an awareness post on your Facebook page. Simply put, a green dot is an individual choice at any given moment to make Holy Cross College safer.

How it Works

Green Dot is a campus-wide initiative.

The program targets students, faculty and staff and asks them to participate in a basic overview program that will teach them how to integrate moments of prevention into their existing relationships and activities. The initiative is built on the premise that in order to measurably reduce the perpetration of power-based personal violence, a cultural shift is necessary. In order to create a cultural shift, a critical mass of people need to engage in a new behavior or set of behaviors that will make violence less sustainable within our community.

The power of Green Dot is the momentum that can be created and sustained when individuals see themselves in connection with others across our work units and academic departments. Together we send the same message but in different ways to show students that we stand against violence and we stand with them when they intervene on behalf of one another.

  • A faculty member includes a bystander tip on the whiteboard
  • A dining hall server wears a green dot pin
  • A staff member displays a poster in his or her office
  • An administrator adds a line to his or her email signature

How to Get Involved

The Green Dot strategy includes two primary components: The Overview Speech and Bystander Training.

The Overview Speech introduces the basic elements of Green Dot to generate community buy-in and start the process of behavioral change. This speech is available to departments, units, organizations, clubs and residences. Students will be introduced to Green Dot via the Overview Speech during Welcome Weekend and the First Year Seminar course. If you are interested in hosting an Overview Speech for your peers, departments or work units, please contact

Bystander Training is an interactive training designed to equip students with the necessary connection, knowledge and skill to increase their proactive and reactive bystander behaviors. Holy Cross College is looking for individuals to become trained bystanders and serve our community. Students are encouraged to register for bystander training. If you are or know of a student of influence who could serve our community as a trained bystander, please contact

National Cyber Security Awareness Month

October is National Cyber Security Awareness Month! Safely and securely using College technology is a responsibility that we all have on campus. Check out the resources below to improve your cyber security knowledge.

Do you have any questions about cyber security best practices? Contact IT staff. We’re happy to help.


  • Are you safe online? Test yourself by taking this short quiz provided by the National Institute of Standards & Technology: TAKE QUIZ
  • CLICK HERE for a great document with basic tips and advice for improving your security online, provided by Stop.Think.Connect. You can also download it in PDF format for easy sharing.
  • For more specific information about various cyber security topics, check out the repository of information provided by the National Cyber Security Alliance: CLICK HERE
  • Have a look at this video from UNC, which talks about avoiding phishing attempts and general cyber security: WATCH NOW

Thank you for your work to help keep Holy Cross safe!

Health Insurance

Holy Cross College encourages all students to have adequate health insurance, and has partnered with United Healthcare to provide an affordable insurance plan. All students must either enroll or waive the Gallagher health insurance plan. The deadline by which you must either waive or enroll is August 1st.

CLICK HERE to find the waiver and all the information about the health insurance offered by United Healthcare.

To opt out of this coverage, students must show proof of valid insurance coverage and fill out the online waiver.

Please note that to be considered “adequate,” the student’s plan must be based in the United States, be fully compliant with the Affordable Care Act (ACA/PPACA), and offer access to emergency and non-emergency services in and around the South Bend, IN area. As a religious institution, we have arranged for our plan to contain a religious exemption allowing it to support our Catholic faith tradition.

If you have questions about health insurance and need assistance in enrolling in a separate plan, Saint Joseph Health System Health Insurance Services provides our community with three convenient resource centers staffed with licensed insurance specialists where individuals and families can learn about and enroll in health insurance plans. Call them at 1.855.88.SJMED (1-855-887-5633) to make an appointment or email at There is no fee for their services.

Title IX and Sexual Assault Resources

At Holy Cross College, we value the life, health, and safety of all of our students, faculty, and staff. We are committed to providing a learning environment free from harassment and fear. As such, Holy Cross Holy prohibits, does not tolerate, will not condone, and takes all reasonable measures to prevent sexual misconduct of any kind. Sexual misconduct includes, but is not limited to, sex-based harassment; sexual harassment; gender-based harassment; unwelcome conduct; and hostile environment.

Holy Cross College provide resources and support for any student, faculty, or staff, who has been sexually harassed in any way. Title IX violations may be reported by contacting the Title IX Coordinator or Deputy Coordinators listed below.

Policy and DefinitionsTitle IX CoordinatorsViolence Against Women Act CrimesProcedure for Dealing with a Title IX Related IncidentVictim Rights and OptionsComplaint ReportingResources for VictimsTri-Campus MOU

Sexual Misconduct and Harassment Policy

Holy Cross College prohibits, does not tolerate, will not condone, and takes all reasonable measures to prevent sexual misconduct of any kind. Sexual misconduct includes, but is not limited to, the following: Sex-Based Harassment; Sexual Harassment; Gender-Based Harassment; Unwelcome Conduct; and Hostile Environment. These unacceptable practices are not tolerated by the College, and are defined as follows:

  • Sex-Based Harassment includes sexual harassment and gender-based harassment.
  • Sexual Harassment is unwelcome conduct of a sexual nature, including but not limited to unwelcome sexual advances; requests for sexual favors; or other verbal or nonverbal conduct of a sexual nature, including rape, sexual assault, and sexual exploitation. In addition, depending on the facts, dating violence, domestic violence, and stalking may also be forms of sexual harassment.
  • Gender-Based Harassment is unwelcome conduct of a nonsexual nature based on a student’s actual or perceived sex, including conduct based on gender identity, gender expression, and nonconformity with gender stereotypes.
  • Unwelcome Conduct is conduct considered “unwelcome” if the student did not request or invite it and considered the conduct to be undesirable or offensive. Unwelcome conduct may take various forms, including name-calling, graphic or written statements (including the use of cell phones or the Internet), or other conduct that may be physically threatening, harmful, or humiliating. Unwelcome conduct does not have to include intent to harm, be directed at a specific target, or involve repeated incidents. Unwelcome conduct can involve persons of the same or opposite sex. Participation in the conduct or the failure to complain does not always mean that the conduct was welcome. The fact that a student may have welcomed some conduct does not necessarily mean that a student welcomed other conduct. Also, the fact that a student requested or invited conduct on one occasion does not mean that the conduct is welcome on a subsequent occasion.
  • A Hostile Environment exists when sex-based harassment is sufficiently serious to deny or limit the student’s ability to participate in or benefit from the College’s programs or activities. A hostile environment can be created by anyone involved in a College’s program or activity (e.g., administrators, faculty members, students, and campus visitors). In determining whether sex-based harassment has created a hostile environment, the College considers the conduct in question from both a subjective and objective perspective. It will be necessary, but not enough, that the conduct was unwelcome to the student who was harassed. The College will also need to find that a reasonable person in the student’s position would have perceived the conduct as undesirable or offensive in order for that conduct to create or contribute to a hostile environment. The more severe the sex-based harassment, the less need there is to show a repetitive series of incidents to find a hostile environment. Indeed, a single instance of sexual assault may be sufficient to create a hostile environment. Likewise, a series of incidents may be sufficient even if the sex-based harassment is not particularly severe.

Sexual Harassment

Sexual harassment, which includes sexual violence, is prohibited by College. Student complaints of sexual discrimination against College employees, other students, or third parties are to be filed with Campus Safety and Security. Accusations of sexual discrimination, sexual harassment, sexual misconduct, or sexual violence against Holy Cross College students, regardless of where the conduct occurred, will be adjudicated in accordance with the policies and procedures outlined in the Student Handbook. Such accusations against College employees or third parties will be addressed by the College administration in accordance with employment law. All such complaints will be investigated impartially, and both parties will have equal opportunity to bring witnesses, evidence, make statements, to be informed simultaneously with the complainant/respondent of the outcome, and to appeal the outcome.

For the purposes of this policy, “proceeding” refers to the standardized and specific process to investigate and adjudicate a complaint, and “result” refers to outcome of the proceeding.

A “preponderance of evidence” standard (i.e., “more likely than not”) is used to resolve complaints of sexual discrimination. The College will take steps to stop the harassment, prevent recurrence of harassment, and correct its discriminatory effects on the complainant and others, if appropriate. The College will also take steps to prevent retaliation, and take strong responsive action if it occurs.

Harassment occurs when a person who, with intent to harass, annoy, or alarm another person:

  • makes unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal or physical conduct of a sexual nature.
  • makes a telephone call, whether or not a conversation ensues;
  • communicates by mail or other form of written communication;
  • uses a computer network or other form of electronic communication to transmit an obscene message, or indecent or profane words to a person referring to sexual conduct in an offensive way.

Sexual Offenses

Sexual offenses are forms of sexual harassment prohibited by Title IX. Sexual behavior of any kind that occurs forcibly and/or against that person’s will; or not forcibly or against the person’s will where the victim is incapable of giving consent, is considered to be a sexual offense. Holy Cross College neither tolerates nor condones any form of sexually abusive behavior on the part of its community members, whether physical, mental, or emotional.

More specifically, the Violence Against Women Act (VAWA) identifies the following actions as crimes – dating violence, domestic violence, sexual assault, and stalking – and these actions, along with any actions that are demeaning to others including, but not limited to, verbal/written harassment, are specifically, explicitly, and expressly prohibited by the College.

The Title IX Coordinator oversees all Title IX complaints and is available to meet with students as needed. Holy Cross College does not discriminate on the basis of sex in its education programs and activities by choice and in accordance with Title IX. Inquiries concerning the application of Title IX may be referred to the following individuals:

Title IX Coordinator, Gwen DeMaegd, Director of Human Resources, 54515 SR 933 North, Notre Dame IN 46556 (574) 239-8349, or to the Office of Civil Rights.

Holy Cross College prohibits all forms of violence, and specifically those identified as crimes by the Violence Against Women Act (VAWA), including dating violence, domestic violence, sexual assault, and stalking. The specific definitions of these particular crimes are as follows:

Dating Violence: “Violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. For the purposes of this definition –

  • Dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse
  • Dating violence does not include acts covered under the definition of “domestic violence”
  • Dating violence is explicitly prohibited by our Student Code of Conduct and in our Employee Handbook, and is subject to adjudication accordingly.”

Domestic Violence: “A felony or misdemeanor crime of violence committed –

  • By a current or former spouse or intimate partner of the victim;
  • By a person with whom the victim shares a child in common;
  • By a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate partner;
  • By a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred, or
  • By any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.”

Sexual Assault: “An offense that meets the definition of rape, fondling, incest, or statutory rape as used in the Federal Bureau of Investigation’s Uniform Crime Reporting (UCR) program.” The notion of consent is of particular importance to this offense.

Stalking: “Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety or the safety of others; or suffer substantial emotional distress. For the purposes of this definition –

  • Course of conduct means two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.
  • Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.
  • Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.”

Violence Against Women Act Definitions

Consent: “The affirmative, unambiguous, and voluntary agreement to engage in a specific sexual activity during a sexual encounter.” This means that, “Under this definition, an individual who was asleep, or mentally or physically incapacitated, either through the effect of drugs or alcohol or for any other reason, or who was under duress, threat, coercion, or force, would not be able to consent. Further, one would not be able to infer consent under circumstances in which consent was not clear, including but not limited to the absence of ‘no’ or ‘stop,’ or the existence of a prior or current relationship or sexual activity.”

Fondling: “The touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instance where the victim is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental incapacity.”

Incest: “Sexual intercourse between persons who are related to each other within the degrees where in marriage is prohibited by law.”

Rape: “Penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.”

Statutory Rape: “Sexual intercourse with a person who is under the statutory age of consent.” In the state of Indiana, the age of consent is 16.

Dating Violence: Many sexual assaults on college campuses are perpetrated by acquaintances.

  • In most cases, at least one of the persons involved is under the influence of alcohol or other drugs. About 75% of male students who take part in acquaintance rapes had been drinking; about 55% of female students had. The best defense is not to drink alcohol.
  • Don’t assume that anyone is “too nice” to commit sexual assault.
  • Carry a cell phone at all times to call for help if needed.
  • Avoid being alone especially in unsafe situations and with strangers and persons you don’t know well or with whom you don’t feel safe.
  • Never leave a drink unattended because of “date rape” drugs, which have no odor or color when mixed with drinks.
Alleged violations of the Violence Against Women Act (VAWA) are required to be handled within the guidelines of US Title IX. The alleged violation must reported to a non-confidential source and documented in an incident report, which is filed in the Office of Residence Life and Housing. The investigating officer, ordinarily the Director of Residence Life and Housing or other designated staff member, will investigate the allegation to the greatest possible extent and either 1) determine that insufficient evidence is available to substantiate the allegation; or 2) schedule an Administrative Conference with the complainant and respondent to investigate the incident further. Regardless of the determination, the incident will be reported in the College’s annual crime report. Because of the severity of most VAWA incidents, the College will address substantiated allegations in an Administrative Hearing. It is the student’s right to decide if s/he will report the incident to law enforcement.

References to “Complainant” and “Respondent”
For the purposes of the policies and procedures described in this handbook, the alleged victim shall be referred to as the “complainant.” A student alleged to have violated a College policy shall be referred to as the “respondent.”

Section 1 – Administrative Conference

  1. The investigating officer will meet with the student reporting the incident (referred to as the “complainant”) and the student accused of the violation (referred to as the “respondent”) to investigate, gather evidence, and determine others who may have information relevant to the incident. The complainant, respondent, and any other involved students will be invited to submit statements on their own behalf describing the incident from their perspective. Students may not be compelled to submit statements and/or participate in the proceedings. The investigating office will then meet with all students who submitted statements to review the statements and ask any clarifying of additional questions deemed necessary and appropriate. Students involved in the process may have an advisor of their choosing present during questioning.
  2. Upon completing of the investigation, the investigating officer will produce a report and provide the Dean of Students with a recommendation of whether sufficient evidence exists to proceed to an Administrative Hearing or not.
  3. If the case progresses to an Administrative Hearing, the chair of the hearing will follow the College’s procedures for a Conduct Board when conducting the hearing.

Section 2 – Administrative Hearing.

The Administrative Hearing committee is composed of faculty/staff members and one student (ordinarily selected from the SGA executive board) specially trained in Title IX hearing procedures. A College official chairs the Administrative Hearing.

Due to their sensitive nature, Administrative Hearings are closed to the public. All proceedings of the Administrative Hearing are confidential except as provided by law.

A College official will notify the student in writing and/or verbally of the date, time and location of the proceedings. This hearing will take place within two weeks of the notice, but not sooner than 24 hours after the notice. The notice requirement may be altered by mutual agreement of the College official notifying the student and the student.

The complainant and respondent may choose an advisor of their choice (who may be an attorney) to accompany them to any related meeting or proceeding to provide them with support, guidance, or advice. The selection of an advisor may be different for the complainant and the respondent, and either one or both may select an attorney as their advisor. The selected advisor will be allowed to attend any related meeting or proceeding in a non-speaking capacity. Meeting and/or proceeding schedules are not beholden to advisor availability. The College may remove or dismiss any advisor who becomes disruptive or who does not abide by the restrictions on his/her participation. The student may be allowed to present witnesses, statements, or other evidence on his or her behalf, and challenge (via the committee chairman) evidence or information provided by witnesses.

If a student’s presence constitutes a threat to the safety and well-being of the Holy Cross College community, the student may be temporarily suspended by the presiding College official, resulting in the student being barred from campus until the Administrative Hearing.

Administrative Hearing Procedures. Since an Administrative Hearing is an important College process, all reasonable procedures must be followed which will insure fundamental fairness. Precautions will be taken to protect a student’s rights. Since it is a process of inquiry rather than advocacy, it is not bound to follow the guidelines for a civil or criminal legal proceeding. The Administrative Hearing committee may take whatever measures it deems necessary to determine the facts and truth of the case.

The Administrative Hearing will proceed as follows:

  1. The presiding College official calls the Administrative Hearing to order, appoints the secretary, and chairs the committee.
  2. The College official most knowledgeable about the situation, ordinarily the Director of Residence Life and Housing, briefs the committee members on the facts of the case.
  3. The chairman will advise the respondent of the alleged violation by reading it and then asking the student to respond.
  4. A complete admission requires no further procedure other than to offer the student the opportunity to present at that time any evidence of character or scholarship that may have bearing upon the extent of the sanction to be determined. The sanction will then be determined by the Administrative Hearing committee in executive session (appointed committee members only) and relayed to the chairman.
  5. The chairman may admit and provide evidence that is helpful so as to arrive at a just decision. The chairman may exclude irrelevant, immaterial, and unduly repetitious evidence.
  6. Witnesses may be called in to contribute relevant information. The respondent may be given the opportunity to contest information provided by witnesses via the Administrative Hearing committee chairman.
  7. The Administrative Hearing committee determines if the respondent is responsible in an executive session (only the appointed committee members).
  8. If the Administrative Hearing committee finds a student responsible, a sanction is then determined by the committee. The chairman may discuss the decision with the student; however, the committee’s decision must be relayed in writing to the student within three days of the committee’s decision.
  9. In accordance with the Federal DOE guidelines, in cases of alleged domestic violence, dating violence, sexual assault, and stalking, both the complainant and respondent are entitled to the same opportunities to have an advisor present during a conference or hearing, to be simultaneously informed in writing of the outcome of the proceeding, to appeal the results, to be informed of any changes to the results that may occur, and when such results become final of any disciplinary proceeding held in the case of the respondent.

Administrative Hearing Sanctions may include, but are not limited to:

  1. Verbal or written reprimand.
  2. Restitution, which may take the form of monetary compensation, or of appropriate community services to repair or otherwise compensate for damage.
  3. Sanction Pending – a sanction that has been imposed may be held in abeyance for a period of time pending good conduct. Further violations will result in the immediate enforcement of the pending sanctions in addition to the imposition of additional sanctions
  4. Monetary fines
  5. Community Service
  6. Required Assignment/Educational Seminar
  7. Confiscation of items prohibited by the College, items which compromise safety, or items creating an annoyance.
  8. Residential Life Probation–Warning that continued misconduct may result in relocation within the hall, suspension, or expulsion from the residence hall.
  9. Residential life suspension.
  10. Residential life expulsion.
  11. Loss of College rights and privileges.
  12. Conduct Probation. This indicates that further violations may result in a more severe disciplinary sanction being administered, including suspension or expulsion. Conduct Probation may limit eligibility for certain activities or privileges of a student.
  13. Suspension from the College
  14. Expulsion from the College

In accordance with FERPA regulations, parents may be notified of sanctions against the student. Students are expected to complete their disciplinary sanctions by the established deadlines. Failure to complete the sanctions may result in additional sanctions or a disciplinary hold being placed on a student’s account, limiting access to course registration, grades, or transcripts.

In keeping with federal recommendations, the College will attempt to complete the investigation and hearing process within a 60-day period. However, this is only a guide, and exceptional circumstances may impact the College’s ability to adhere to this guideline. If the College is unable to adhere to this guideline, the complainant and respondent will be notified in writing by a College official.

Case Review:
Case reviews of Administrative Hearing decisions must be submitted in writing within three (3) working days of written notification. Case reviews of Administrative Hearing decisions must be based on at least one of the following considerations:

  1. The discovery of substantial new information, unknown to the accused student at the time of the conference or board, which, if heard, would likely have changed the outcome of the proceeding; and/or
  2. The original conference or board had a substantial procedural defect that rendered the proceeding unfair.

Only requests for case review from the respondent or complainant will be considered. If more than one student is involved in an incident, each student must request a case review separately.

Requests for case review are submitted to the Vice President of Student Affairs and considered by the designated College official.

The College official who reviews the case may grant or deny the request for case review or remand the decision back to the original adjudicating body for further consideration, which may result in the same or a different outcome. Decisions regarding case reviews are final.

Whether occurring on or off-campus, the College will support student requests for assistance in reporting sexual offenses to local police and/or College officials charged with investigating such conduct. The victim of a sexual offense may choose for the investigation to be pursued through the criminal justice system and the College Student Conduct process, or only the latter. When making the decision of how to proceed, the victim of a sexual offense may wish to consult with and discuss options with his or her hall director, the Director of Residence Life and Housing, the Dean of Students, the Campus Minister, the Director of Counseling and Health Services, his or her parents, close friends, or legal counsel, none of which obligates the student to pursue a particular course of action. In the end, the decision of when, how, and to whom to report an incident and pursue legal action rests entirely with the victim of a sexual offense.

Because a sexual offense is a traumatic experience, the student is encouraged to seek counseling services to help his/her recovery. The College offers counseling to students through the Director of Counseling and Health Services. S.O.S. (Sex Offense Services) is a 24-hour sexual offense crisis agency, with both trained volunteers and professional staff to assist recovery through confidential counseling and other support services.

If a student requests, the College will honor changes in class schedule and/or housing assignment, if reasonably possible and available. Requests for changes should be made through the Dean of Students.

Complaint Reporting Options

Complainants have reporting options that are confidential and non-confidential, and should be clear on the obligations of the person to whom they are reporting. If a suspected Title IX offense is reported to a non-confidential College official, the College is bound by federal statue to investigate the matter to fullest possible extent, regardless of the complainant’s wishes.

Confidential Reporting Options – sharing information and/or seeking resources from confidential sources will not result automatically in an investigation. The following confidential resources area available to Holy Cross college students:

  • Student Counselors – Mr. Tom DeHorn, Director of Student Counseling and Health Services, and Ms. Monique Snelson, Student Counselor; located in room V-174, telephone number (574) 239-8383, and via restricted email at
  • Campus Ministry/Religious – Mr. Andrew Polaniecki, in his role as Campus Minister, at, telephone number (574) 239-8315, or any religious when acting in a pastoral role
  • S-O-S of the St. Joseph County Family Justice Center – phone (574) 289-HELP (see below for additional information)
    Non-confidential Reporting Options – sharing information about an incident of sexual assault, harassment, and/or sexual misconduct will result in an investigation as required by Federal Law.

The following non-confidential resources are available to Holy Cross College students:

  • College Title IX Coordinators – Gwen DeMaegd, – faculty/staff
  • Campus Safety and Security – you may approach any Campus Safety and Security officer and/or contact them at (574) 239-8312
  • Hall Staff – Hall directors and/or RAs.

Procedure for Making a Sexual Offense Complaint

A student may wish to file a complaint with the College in addition to or instead of filing a complaint with the local police. Discussing this option with the Dean of Students or the Director of Residence Life and Housing does not constitute an official report and does not obligate the student to file a formal complaint. To make a formal complaint:

  • Requires the student making the complaint – referred to as the complainant – to submit a detailed written statement to a non-confidential College official which describes what occurred and names any persons who participated in or witnessed the alleged offense.
  • The accused student – referred to as the respondent – and any known witnesses will also be asked to submit a detailed written statement to the same effect.
  • Based upon the findings of the investigation, and in consultation with the Dean of Students, the Director of Residence Life and Housing may elect to handle the matter administratively through a conference or refer the matter to a Title IX Hearing.
  • Investigations of alleged sexual offenses will be conducted in a prompt, fair, impartial, and confidential manner, normally completed within 60 calendar days of receiving the official complaint.
  • In accordance with Title IX guidelines, a preponderance of evidence standard (i.e., more likely than not) will be employed in determining if a violation has occurred.

Whether occurring on or off-campus, the College will assist students in reporting sexual offenses to local police and/or College officials charged with investigating such conduct. A student may wish to consult with his or her hall director, the Director of Residence Life and Housing, the Dean of Students, the Campus Minister, the Director of Counseling and Health Services, his or her parents, close friends, or legal counsel. In the end, the decision to report the incident and pursue legal action rests entirely with the student.

Complaint Investigation and Adjudication Procedures

In accordance with the Federal DOE guidelines, cases of alleged sexual offenses, including domestic violence, dating violence, sexual assault, and stalking, the same procedures governing investigations, conferences, and hearings will be observed (see Procedure for Dealing with a Disciplinary Infraction), with the same possible outcomes ranging from verbal or written reprimand to expulsion from the College, along with the two following additional procedures:

  1. The complainant and the respondent are entitled to the same opportunities to have and advisor present during a conference or hearing.
  2. Both the complainant and the respondent will be simultaneously notified in writing of the results of any conference or hearing. This notification will normally take place within seven days of the conference or hearing. Both the respondent and complainant may also appeal the results, be informed of any changes to the results that may occur, and when the results become final.

Appeals, which may be filed by either the respondent or complainant, must be submitted within three (3) working days of written notification of the conference or hearing outcome.

The Title IX prohibits any retaliatory action or harassment by the respondent (i.e., alleged perpetrator) or his/her associates against a complainant of sexual harassment or violence. Name-calling, taunting, making disparaging remarks, physical/emotional intimidation, and other such inappropriate actions of a harassing nature and/or which make the complainant feel uncomfortable, victimized, harassed, and or threatened – either in person and/or virtually – are among the prohibited actions. Incidents of this nature are to be reported to Campus Safety and Security or the Dean of Students.

The first priority of a student who has experienced a sexual offense is to get to a place of safety. The student should then obtain necessary medical treatment. The College strongly recommends that a victim of a sexual offense report the incident in a timely manner. A sexual offense should be reported directly to Campus Security, Hall Director, Director of Residence Life and Housing, Dean of Students or any Vice President, or if the offense occurred off-campus, the local police. Speaking with the police does not obligate the student to press charges. Filing a police report will ensure that the victim of a sexual offense receives the necessary medical treatment and tests. It also provides the opportunity for timely collection of evidence helpful in prosecution. The victim should avoid showering, douching, using the toilet, or changing clothes before seeking help at the emergency room, as this may destroy physical evidence that could be obtained during the exam.

Sex Offense Services (S-O-S) Rape Crisis Center, South Bend

S-O-S is St. Joseph County’s rape-crisis center, housed within the Family Justice Center (FJC) of St. Joseph County. S-O-S is staffed by trained professionals and volunteer advocates who are available 24 hours a day/7 days a week.

S-O-S staff can provide confidential counseling and recovery services, as well as support and information about communication with the police, family and friends. S-O-S Volunteer Advocates provide emotional support and information on the phone and in person at area hospital Emergency Rooms around the clock. Specially trained professionals offer confidential counseling, group therapy, information, and referrals. S-O-S Advocates can act as a liaison between the victim and the legal process, and can accompany the victim to court, if desired.

You can reach S-O-S by calling 574-289-HELP (574-289-4357).

St. Joseph County Prosecutor’s Office, Special Victim’s Unit

This specially trained unit of the St. Joseph County Prosecutor’s Office consists of victim advocates, law enforcement investigators, prosecutors, paralegals, and other prosecutorial support staff. Twelve detectives who are trained and experienced in domestic violence, sexual assault, and child abuse cases come together from the three major police departments in St. Joseph County–the South Bend Police Department, Mishawaka Police Department, and the St. Joseph County Police Department–to coordinate their efforts and to concentrate on these specific crimes. They work under a Commander and Assistant Commander and a prosecutorial staff whose expertise is these types of crimes as well.

The SVU is located on the 2nd floor of the Family Justice Center of St. Joseph County (FJC) at 711 E. Colfax, South Bend, Indiana. The SVU is open 8:00 – 4:30, Monday – Friday. Phone: 574-235-7818.

For more information on ways to reduce your risk of sexual assault:
National Sexual Assault Hotline: 1-800-656-HOPE (1-800-656-4673)
United States Department of Justice

On March 7, 2017, presidents of Holy Cross College, Saint Mary’s College, and the University of Notre Dame signed a Memorandum of Understanding (MOU) addressing sexual harassment.The MOU is intended to foster communication and the sharing of information across all three campus communities when dealing with episodes of sexual assault, dating violence, domestic violence, stalking or any other form of sexual harassment. The goal of the MOU and the tri-campus collaboration is to raise awareness and improve prevention education, resources, reporting options and procedures.

Read the MOU in its entirety here.

Authorization Form

A Complainant who attends a different participating institution has the option to consent to have their name and the general nature of their complaint shared with their home institution.

Download the Holy Cross College FERPA Release of Information Form

Other Campus Title IXResources

University of Notre Dame

Saint Mary’s College

Report an Incident

General Information

First Name*

Last Name*


Email Address*

Nature of this report

Date/Time of incident

Location of incident

Involved Parties

Please list the individuals involved, excluding yourself. Include as many details as possible.

Involved Parties  

Description / Narrative

Provide a narrative summary of the incident, which clearly states specific factual details of the incident.


Check all College/Residence Hall policies allegedly involved in the incident.

AlcoholFire SafetyHarassmentProperty DamageUnauthorized entryMedical ReportBuilding SecurityFighting/physical abuseHazingVerbal abuseDrugsGuestsNoiseSafety hazardVisitationFalse InformationHall sportsTheftWeapons/fireworksFailure to comply/respondSexual assaultOther

Academic Accommodations

Holy Cross College recognizes and values a diversity of backgrounds among its students. We accommodate a broad spectrum of needs, interests and backgrounds with a challenging and supportive environment. Holy Cross College affirms that all students are valued members of the college community, and we strive to provide the same access to programs and activities to students with disabilities.

Many students with diagnosed disabilities, such as physical or learning disabilities, or attention disorders, may need academic accommodations in order to increase the likelihood of academic success. To obtain accommodations, students must specify the kinds of accommodations they are requesting and provide documentation to verify disabilities and their severities. If submitting a prior evaluation, full documentation completed within the past three years is required. This material will be kept confidential and will only be utilized in determining students’ eligibility for services and the level of services required.

Please refer to the Guidebook and the Request for Accommodations Form below to learn more about academic accommodations.

Guidebook for Students with Disabilities
Request for Accommodations Form

Counseling Services

College life puts a number of demands on students that can be/become quite stressful: academic difficulties; relationships; depression; anxiety; substance abuse; and other issues can be/become overwhelming. Student counseling and Health Services has a licensed mental health counselor, who is also a licensed clinical addiction counselor, available to assist students in addressing any problems in a confidential manner. This counselor can also aid students identify and obtain academic accommodations.

Students may seek counseling services on campus by contacting:

Tom DeHorn
Director of Student Counseling and Health Services

You may also send a confidential email to schedule an appointment by emailing Students may receive four to six counseling sessions with a Master’s level therapist free of charge. Students seeking the services of a psychiatrist or psychologist may be done at their own expense. Professional confidentiality will be maintained under the laws of the State of Indiana. Counseling information is considered confidential and will not be shared without the student’s written permission.

Bibliography of Mental Health Resources (coming soon)

Health Services

Student Health Clinic

The student health clinic is located in the Pfeil Center, Room 116, and is run by the Saint Joseph Health System.

Clinic hours — 10 am–3 pm Mon.–Fri., can vary depending on provider schedule (see below)
Provider hours

  • Michelle Pearson, MD — Sep. 1, 1–5 pm; Sep. 11, 1–3 pm; Sep. 18, 1–3 pm; Sep. 21, 8a-12p; Sep. 29,1–5 pm

The clinic will be closed:
Labor Day
Winter Break
Spring Break
Good Friday
Easter Break

To make an appointment, call 574-239-1067, or email the office at All Holy Cross College students can get free routine medical care on-site at the clinic. Students must complete the Health & Emergency Contact forms to be seen.

Off-Hours Emergency Options for Medical Treatment

Family Medicine Center (click link for hours)
611 E. Douglas Road, Suite 407
Mishawaka, IN 46544

Saint Joseph Medical Center Emergency Room(Open 24 hours/day, 7 days a week)
5215 Holy Cross Pkwy.
Mishawaka, IN 46545

Med-Point (Open 24 hours/day, 7 days a week)
6913 N. Main Street
Granger, IN 46544

Physicians Urgent Care (M-F 8am-8pm, Sat-Sun 8am-4pm)
505 W. Cleveland Rd.
Mishawaka, IN 46545

Health Form

The Student Comprehensive Health Form must be completed by all students. Because of its importance, those students who have not completed their Student Health Form by the end of the first week of classes will have an administrative hold placed on their academic records and face possible disciplinary sanctions.

Once new students are granted access to the Student Health Forms via the HCC Portal they should complete the comprehensive health form. To make filling out this form simple, please have your immunization records available when working on this form. Holy Cross College requires you to provide a copy of your immunization records which can be uploaded into your student portal. Please upload the immunizations record as soon as possible, and complete the comprehensive health form in your portal.

If you need assistance accessing this form, please contact your academic advisor.

All incoming students must have the following:

  1. Measles, Mumps, Rubella (MMR) series
  2. Varicella (chicken pox) series
  3. Hepatitis B series
  4. Tetanus, diphtheria, pertussis (Tdap) (at or after age 10) or Tetanus, diphtheria (Td) if Tdap was received more than 10 years ago
  5. Meningitis-ACYW (after age 16) Note: Meningitis-B vaccine, while recommended, does not meet this requirement
  6. In addition, students coming from countries of high tuberculosis (TB) incidence must show proof of a TB test completed in the U.S.

Recommended immunizations are:

  1. Hepatitus A Series 1 and 2
  2. Hepatitus A & B Series 1, 2, and 3
  3. Polio
  4. Gardasil (HPV)- Series 1, 2, and 3
  5. Serogroup B Meningococcal

Please direct any and all inquiries regarding this message to Tom DeHorn, at 574-239-8383 or at