At Holy Cross College, we value the life, health, and safety of all of our students, faculty, and staff. We are committed to providing a learning environment free from harassment and fear. As such, Holy Cross Holy prohibits, does not tolerate, will not condone, and takes all reasonable measures to prevent sexual misconduct of any kind. Sexual misconduct includes, but is not limited to, sex-based harassment; sexual harassment; gender-based harassment; unwelcome conduct; and hostile environment.
Holy Cross College provide resources and support for any student, faculty, or staff, who has been sexually harassed in any way. Title IX violations may be reported by contacting the Title IX Coordinator or Deputy Coordinators listed below.
Sexual Misconduct and Harassment Policy
Holy Cross College prohibits, does not tolerate, will not condone, and takes all reasonable measures to prevent sexual misconduct of any kind. Sexual misconduct includes, but is not limited to, the following: Sex-Based Harassment; Sexual Harassment; Gender-Based Harassment; Unwelcome Conduct; and Hostile Environment. These unacceptable practices are not tolerated by the College, and are defined as follows:
- Sex-Based Harassment includes sexual harassment and gender-based harassment.
- Sexual Harassment is unwelcome conduct of a sexual nature, including but not limited to unwelcome sexual advances; requests for sexual favors; or other verbal or nonverbal conduct of a sexual nature, including rape, sexual assault, and sexual exploitation. In addition, depending on the facts, dating violence, domestic violence, and stalking may also be forms of sexual harassment.
- Gender-Based Harassment is unwelcome conduct of a nonsexual nature based on a student’s actual or perceived sex, including conduct based on gender identity, gender expression, and nonconformity with gender stereotypes.
- Unwelcome Conduct is conduct considered “unwelcome” if the student did not request or invite it and considered the conduct to be undesirable or offensive. Unwelcome conduct may take various forms, including name-calling, graphic or written statements (including the use of cell phones or the Internet), or other conduct that may be physically threatening, harmful, or humiliating. Unwelcome conduct does not have to include intent to harm, be directed at a specific target, or involve repeated incidents. Unwelcome conduct can involve persons of the same or opposite sex. Participation in the conduct or the failure to complain does not always mean that the conduct was welcome. The fact that a student may have welcomed some conduct does not necessarily mean that a student welcomed other conduct. Also, the fact that a student requested or invited conduct on one occasion does not mean that the conduct is welcome on a subsequent occasion.
- A Hostile Environment exists when sex-based harassment is sufficiently serious to deny or limit the student’s ability to participate in or benefit from the College’s programs or activities. A hostile environment can be created by anyone involved in a College’s program or activity (e.g., administrators, faculty members, students, and campus visitors). In determining whether sex-based harassment has created a hostile environment, the College considers the conduct in question from both a subjective and objective perspective. It will be necessary, but not enough, that the conduct was unwelcome to the student who was harassed. The College will also need to find that a reasonable person in the student’s position would have perceived the conduct as undesirable or offensive in order for that conduct to create or contribute to a hostile environment. The more severe the sex-based harassment, the less need there is to show a repetitive series of incidents to find a hostile environment. Indeed, a single instance of sexual assault may be sufficient to create a hostile environment. Likewise, a series of incidents may be sufficient even if the sex-based harassment is not particularly severe.
Sexual harassment, which includes sexual violence, is prohibited by College. Student complaints of sexual discrimination against College employees, other students, or third parties are to be filed with Campus Safety and Security. Accusations of sexual discrimination, sexual harassment, sexual misconduct, or sexual violence against Holy Cross College students, regardless of where the conduct occurred, will be adjudicated in accordance with the policies and procedures outlined in the Student Handbook. Such accusations against College employees or third parties will be addressed by the College administration in accordance with employment law. All such complaints will be investigated impartially, and both parties will have equal opportunity to bring witnesses, evidence, make statements, to be informed simultaneously with the complainant/respondent of the outcome, and to appeal the outcome.
For the purposes of this policy, “proceeding” refers to the standardized and specific process to investigate and adjudicate a complaint, and “result” refers to outcome of the proceeding.
A “preponderance of evidence” standard (i.e., “more likely than not”) is used to resolve complaints of sexual discrimination. The College will take steps to stop the harassment, prevent recurrence of harassment, and correct its discriminatory effects on the complainant and others, if appropriate. The College will also take steps to prevent retaliation, and take strong responsive action if it occurs.
Harassment occurs when a person who, with intent to harass, annoy, or alarm another person:
- makes unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal or physical conduct of a sexual nature.
- makes a telephone call, whether or not a conversation ensues;
- communicates by mail or other form of written communication;
- uses a computer network or other form of electronic communication to transmit an obscene message, or indecent or profane words to a person referring to sexual conduct in an offensive way.
Sexual offenses are forms of sexual harassment prohibited by Title IX. Sexual behavior of any kind that occurs forcibly and/or against that person’s will; or not forcibly or against the person’s will where the victim is incapable of giving consent, is considered to be a sexual offense. Holy Cross College neither tolerates nor condones any form of sexually abusive behavior on the part of its community members, whether physical, mental, or emotional.
More specifically, the Violence Against Women Act (VAWA) identifies the following actions as crimes – dating violence, domestic violence, sexual assault, and stalking – and these actions, along with any actions that are demeaning to others including, but not limited to, verbal/written harassment, are specifically, explicitly, and expressly prohibited by the College.
Title IX Coordinator, Gwen DeMaegd, Director of Human Resources, 54515 SR 933 North, Notre Dame IN 46556 (574) 239-8349, GDeMaegd@hcc-nd.edu or to the Office of Civil Rights.
Dating Violence: “Violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. For the purposes of this definition –
- Dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse
- Dating violence does not include acts covered under the definition of “domestic violence”
- Dating violence is explicitly prohibited by our Student Code of Conduct and in our Employee Handbook, and is subject to adjudication accordingly.”
Domestic Violence: “A felony or misdemeanor crime of violence committed –
- By a current or former spouse or intimate partner of the victim;
- By a person with whom the victim shares a child in common;
- By a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate partner;
- By a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred, or
- By any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.”
Sexual Assault: “An offense that meets the definition of rape, fondling, incest, or statutory rape as used in the Federal Bureau of Investigation’s Uniform Crime Reporting (UCR) program.” The notion of consent is of particular importance to this offense.
Stalking: “Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety or the safety of others; or suffer substantial emotional distress. For the purposes of this definition –
- Course of conduct means two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.
- Reasonable person means a reasonable person under similar circumstances and with similar identities to the victim.
- Substantial emotional distress means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.”
Violence Against Women Act Definitions
Consent: “The affirmative, unambiguous, and voluntary agreement to engage in a specific sexual activity during a sexual encounter.” This means that, “Under this definition, an individual who was asleep, or mentally or physically incapacitated, either through the effect of drugs or alcohol or for any other reason, or who was under duress, threat, coercion, or force, would not be able to consent. Further, one would not be able to infer consent under circumstances in which consent was not clear, including but not limited to the absence of ‘no’ or ‘stop,’ or the existence of a prior or current relationship or sexual activity.”
Fondling: “The touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instance where the victim is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental incapacity.”
Incest: “Sexual intercourse between persons who are related to each other within the degrees where in marriage is prohibited by law.”
Rape: “Penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.”
Statutory Rape: “Sexual intercourse with a person who is under the statutory age of consent.” In the state of Indiana, the age of consent is 16.
Dating Violence: Many sexual assaults on college campuses are perpetrated by acquaintances.
- In most cases, at least one of the persons involved is under the influence of alcohol or other drugs. About 75% of male students who take part in acquaintance rapes had been drinking; about 55% of female students had. The best defense is not to drink alcohol.
- Don’t assume that anyone is “too nice” to commit sexual assault.
- Carry a cell phone at all times to call for help if needed.
- Avoid being alone especially in unsafe situations and with strangers and persons you don’t know well or with whom you don’t feel safe.
- Never leave a drink unattended because of “date rape” drugs, which have no odor or color when mixed with drinks.
References to “Complainant” and “Respondent”
For the purposes of the policies and procedures described in this handbook, the alleged victim shall be referred to as the “complainant.” A student alleged to have violated a College policy shall be referred to as the “respondent.”
Section 1 – Administrative Conference
- The investigating officer will meet with the student reporting the incident (referred to as the “complainant”) and the student accused of the violation (referred to as the “respondent”) to investigate, gather evidence, and determine others who may have information relevant to the incident. The complainant, respondent, and any other involved students will be invited to submit statements on their own behalf describing the incident from their perspective. Students may not be compelled to submit statements and/or participate in the proceedings. The investigating office will then meet with all students who submitted statements to review the statements and ask any clarifying of additional questions deemed necessary and appropriate. Students involved in the process may have an advisor of their choosing present during questioning.
- Upon completing of the investigation, the investigating officer will produce a report and provide the Dean of Students with a recommendation of whether sufficient evidence exists to proceed to an Administrative Hearing or not.
- If the case progresses to an Administrative Hearing, the chair of the hearing will follow the College’s procedures for a Conduct Board when conducting the hearing.
Section 2 – Administrative Hearing.
The Administrative Hearing committee is composed of faculty/staff members and one student (ordinarily selected from the SGA executive board) specially trained in Title IX hearing procedures. A College official chairs the Administrative Hearing.
Due to their sensitive nature, Administrative Hearings are closed to the public. All proceedings of the Administrative Hearing are confidential except as provided by law.
A College official will notify the student in writing and/or verbally of the date, time and location of the proceedings. This hearing will take place within two weeks of the notice, but not sooner than 24 hours after the notice. The notice requirement may be altered by mutual agreement of the College official notifying the student and the student.
The complainant and respondent may choose an advisor of their choice (who may be an attorney) to accompany them to any related meeting or proceeding to provide them with support, guidance, or advice. The selection of an advisor may be different for the complainant and the respondent, and either one or both may select an attorney as their advisor. The selected advisor will be allowed to attend any related meeting or proceeding in a non-speaking capacity. Meeting and/or proceeding schedules are not beholden to advisor availability. The College may remove or dismiss any advisor who becomes disruptive or who does not abide by the restrictions on his/her participation. The student may be allowed to present witnesses, statements, or other evidence on his or her behalf, and challenge (via the committee chairman) evidence or information provided by witnesses.
If a student’s presence constitutes a threat to the safety and well-being of the Holy Cross College community, the student may be temporarily suspended by the presiding College official, resulting in the student being barred from campus until the Administrative Hearing.
Administrative Hearing Procedures. Since an Administrative Hearing is an important College process, all reasonable procedures must be followed which will insure fundamental fairness. Precautions will be taken to protect a student’s rights. Since it is a process of inquiry rather than advocacy, it is not bound to follow the guidelines for a civil or criminal legal proceeding. The Administrative Hearing committee may take whatever measures it deems necessary to determine the facts and truth of the case.
The Administrative Hearing will proceed as follows:
- The presiding College official calls the Administrative Hearing to order, appoints the secretary, and chairs the committee.
- The College official most knowledgeable about the situation, ordinarily the Director of Residence Life and Housing, briefs the committee members on the facts of the case.
- The chairman will advise the respondent of the alleged violation by reading it and then asking the student to respond.
- A complete admission requires no further procedure other than to offer the student the opportunity to present at that time any evidence of character or scholarship that may have bearing upon the extent of the sanction to be determined. The sanction will then be determined by the Administrative Hearing committee in executive session (appointed committee members only) and relayed to the chairman.
- The chairman may admit and provide evidence that is helpful so as to arrive at a just decision. The chairman may exclude irrelevant, immaterial, and unduly repetitious evidence.
- Witnesses may be called in to contribute relevant information. The respondent may be given the opportunity to contest information provided by witnesses via the Administrative Hearing committee chairman.
- The Administrative Hearing committee determines if the respondent is responsible in an executive session (only the appointed committee members).
- If the Administrative Hearing committee finds a student responsible, a sanction is then determined by the committee. The chairman may discuss the decision with the student; however, the committee’s decision must be relayed in writing to the student within three days of the committee’s decision.
- In accordance with the Federal DOE guidelines, in cases of alleged domestic violence, dating violence, sexual assault, and stalking, both the complainant and respondent are entitled to the same opportunities to have an advisor present during a conference or hearing, to be simultaneously informed in writing of the outcome of the proceeding, to appeal the results, to be informed of any changes to the results that may occur, and when such results become final of any disciplinary proceeding held in the case of the respondent.
Administrative Hearing Sanctions may include, but are not limited to:
- Verbal or written reprimand.
- Restitution, which may take the form of monetary compensation, or of appropriate community services to repair or otherwise compensate for damage.
- Sanction Pending – a sanction that has been imposed may be held in abeyance for a period of time pending good conduct. Further violations will result in the immediate enforcement of the pending sanctions in addition to the imposition of additional sanctions
- Monetary fines
- Community Service
- Required Assignment/Educational Seminar
- Confiscation of items prohibited by the College, items which compromise safety, or items creating an annoyance.
- Residential Life Probation–Warning that continued misconduct may result in relocation within the hall, suspension, or expulsion from the residence hall.
- Residential life suspension.
- Residential life expulsion.
- Loss of College rights and privileges.
- Conduct Probation. This indicates that further violations may result in a more severe disciplinary sanction being administered, including suspension or expulsion. Conduct Probation may limit eligibility for certain activities or privileges of a student.
- Suspension from the College
- Expulsion from the College
In accordance with FERPA regulations, parents may be notified of sanctions against the student. Students are expected to complete their disciplinary sanctions by the established deadlines. Failure to complete the sanctions may result in additional sanctions or a disciplinary hold being placed on a student’s account, limiting access to course registration, grades, or transcripts.
In keeping with federal recommendations, the College will attempt to complete the investigation and hearing process within a 60-day period. However, this is only a guide, and exceptional circumstances may impact the College’s ability to adhere to this guideline. If the College is unable to adhere to this guideline, the complainant and respondent will be notified in writing by a College official.
Case reviews of Administrative Hearing decisions must be submitted in writing within three (3) working days of written notification. Case reviews of Administrative Hearing decisions must be based on at least one of the following considerations:
- The discovery of substantial new information, unknown to the accused student at the time of the conference or board, which, if heard, would likely have changed the outcome of the proceeding; and/or
- The original conference or board had a substantial procedural defect that rendered the proceeding unfair.
Only requests for case review from the respondent or complainant will be considered. If more than one student is involved in an incident, each student must request a case review separately.
Requests for case review are submitted to the Vice President of Student Affairs and considered by the designated College official.
The College official who reviews the case may grant or deny the request for case review or remand the decision back to the original adjudicating body for further consideration, which may result in the same or a different outcome. Decisions regarding case reviews are final.
Because a sexual offense is a traumatic experience, the student is encouraged to seek counseling services to help his/her recovery. The College offers counseling to students through the Director of Counseling and Health Services. S.O.S. (Sex Offense Services) is a 24-hour sexual offense crisis agency, with both trained volunteers and professional staff to assist recovery through confidential counseling and other support services.
If a student requests, the College will honor changes in class schedule and/or housing assignment, if reasonably possible and available. Requests for changes should be made through the Dean of Students.
Complaint Reporting Options
Complainants have reporting options that are confidential and non-confidential, and should be clear on the obligations of the person to whom they are reporting. If a suspected Title IX offense is reported to a non-confidential College official, the College is bound by federal statue to investigate the matter to fullest possible extent, regardless of the complainant’s wishes.
Confidential Reporting Options – sharing information and/or seeking resources from confidential sources will not result automatically in an investigation. The following confidential resources area available to Holy Cross college students:
- Student Counselors – Mr. Tom DeHorn, Director of Student Counseling and Health Services, and Ms. Monique Snelson, Student Counselor; located in room V-174, telephone number (574) 239-8383, and via restricted email at firstname.lastname@example.org
- Campus Ministry/Religious – Mr. Andrew Polaniecki, in his role as Campus Minister, at email@example.com, telephone number (574) 239-8315, or any religious when acting in a pastoral role
- S-O-S of the St. Joseph County Family Justice Center – phone (574) 289-HELP (see below for additional information)
Non-confidential Reporting Options – sharing information about an incident of sexual assault, harassment, and/or sexual misconduct will result in an investigation as required by Federal Law.
The following non-confidential resources are available to Holy Cross College students:
- College Title IX Coordinators – Gwen DeMaegd, firstname.lastname@example.org – faculty/staff
- Campus Safety and Security – you may approach any Campus Safety and Security officer and/or contact them at (574) 239-8312
- Hall Staff – Hall directors and/or RAs.
Procedure for Making a Sexual Offense Complaint
A student may wish to file a complaint with the College in addition to or instead of filing a complaint with the local police. Discussing this option with the Dean of Students or the Director of Residence Life and Housing does not constitute an official report and does not obligate the student to file a formal complaint. To make a formal complaint:
- Requires the student making the complaint – referred to as the complainant – to submit a detailed written statement to a non-confidential College official which describes what occurred and names any persons who participated in or witnessed the alleged offense.
- The accused student – referred to as the respondent – and any known witnesses will also be asked to submit a detailed written statement to the same effect.
- Based upon the findings of the investigation, and in consultation with the Dean of Students, the Director of Residence Life and Housing may elect to handle the matter administratively through a conference or refer the matter to a Title IX Hearing.
- Investigations of alleged sexual offenses will be conducted in a prompt, fair, impartial, and confidential manner, normally completed within 60 calendar days of receiving the official complaint.
- In accordance with Title IX guidelines, a preponderance of evidence standard (i.e., more likely than not) will be employed in determining if a violation has occurred.
Whether occurring on or off-campus, the College will assist students in reporting sexual offenses to local police and/or College officials charged with investigating such conduct. A student may wish to consult with his or her hall director, the Director of Residence Life and Housing, the Dean of Students, the Campus Minister, the Director of Counseling and Health Services, his or her parents, close friends, or legal counsel. In the end, the decision to report the incident and pursue legal action rests entirely with the student.
Complaint Investigation and Adjudication Procedures
In accordance with the Federal DOE guidelines, cases of alleged sexual offenses, including domestic violence, dating violence, sexual assault, and stalking, the same procedures governing investigations, conferences, and hearings will be observed (see Procedure for Dealing with a Disciplinary Infraction), with the same possible outcomes ranging from verbal or written reprimand to expulsion from the College, along with the two following additional procedures:
- The complainant and the respondent are entitled to the same opportunities to have and advisor present during a conference or hearing.
- Both the complainant and the respondent will be simultaneously notified in writing of the results of any conference or hearing. This notification will normally take place within seven days of the conference or hearing. Both the respondent and complainant may also appeal the results, be informed of any changes to the results that may occur, and when the results become final.
Appeals, which may be filed by either the respondent or complainant, must be submitted within three (3) working days of written notification of the conference or hearing outcome.
The Title IX prohibits any retaliatory action or harassment by the respondent (i.e., alleged perpetrator) or his/her associates against a complainant of sexual harassment or violence. Name-calling, taunting, making disparaging remarks, physical/emotional intimidation, and other such inappropriate actions of a harassing nature and/or which make the complainant feel uncomfortable, victimized, harassed, and or threatened – either in person and/or virtually – are among the prohibited actions. Incidents of this nature are to be reported to Campus Safety and Security or the Dean of Students.
Sex Offense Services (S-O-S) Rape Crisis Center, South Bend
S-O-S is St. Joseph County’s rape-crisis center, housed within the Family Justice Center (FJC) of St. Joseph County. S-O-S is staffed by trained professionals and volunteer advocates who are available 24 hours a day/7 days a week.
S-O-S staff can provide confidential counseling and recovery services, as well as support and information about communication with the police, family and friends. S-O-S Volunteer Advocates provide emotional support and information on the phone and in person at area hospital Emergency Rooms around the clock. Specially trained professionals offer confidential counseling, group therapy, information, and referrals. S-O-S Advocates can act as a liaison between the victim and the legal process, and can accompany the victim to court, if desired.
You can reach S-O-S by calling 574-289-HELP (574-289-4357).
St. Joseph County Prosecutor’s Office, Special Victim’s Unit
This specially trained unit of the St. Joseph County Prosecutor’s Office consists of victim advocates, law enforcement investigators, prosecutors, paralegals, and other prosecutorial support staff. Twelve detectives who are trained and experienced in domestic violence, sexual assault, and child abuse cases come together from the three major police departments in St. Joseph County–the South Bend Police Department, Mishawaka Police Department, and the St. Joseph County Police Department–to coordinate their efforts and to concentrate on these specific crimes. They work under a Commander and Assistant Commander and a prosecutorial staff whose expertise is these types of crimes as well.
The SVU is located on the 2nd floor of the Family Justice Center of St. Joseph County (FJC) at 711 E. Colfax, South Bend, Indiana. The SVU is open 8:00 – 4:30, Monday – Friday. Phone: 574-235-7818.
For more information on ways to reduce your risk of sexual assault:
National Sexual Assault Hotline: 1-800-656-HOPE (1-800-656-4673)
United States Department of Justice
Read the MOU in its entirety here.
A Complainant who attends a different participating institution has the option to consent to have their name and the general nature of their complaint shared with their home institution.
Download the Holy Cross College FERPA Release of Information Form